Library Administration Intern

Position:         Intern (Library Administration)

Location:        Resource Centre, Directorate of Capacity Building

Duration:        Up to 6 months starting September 2013

Time:              The work will be full time with an expected amount of 37.5hours per week

Position Overview:

Under the direct supervision and guidance of the Library Administrator, the intern will provide hands on learning experience directly related to responsibilities that transfer to skills needed in a full-time position. The opportunity is available to develop, participate and learn roles and functions within the Resource Centre unit, learning from the unit staff members.

Responsibilities:

The intern will be exposed to a number of responsibilities held by the Library Administrator including:

Customer Relations

  • Providing comprehensive reference and information service to staff and external users
  • Ensuring timely and positive feedback to issues and queries to all users
  • Orientation of library users so as to familiarize them with the resource centre activities

Membership Management;

  • Registration and processing of resource centre users and memberships in the database
  • Providing statistics on membership and usage registered on weekly and monthly basis

Library materials processing

  • Stamping and accessioning of materials
  • Classifying and cataloguing of books,
  • Abstracting and bar-coding

Circulation services;

  • Performing activities related to the receiving and lending of library materials on the automated systems
  • Ensuring that all library materials are sensitized for security purposes
  • Maintaining and updating of loans records to ensure efficiency
  • Working on reminders of any overdue materials
  • Ensuring that books reservations are made as per the users’ requests
  • Shelving and displaying of library materials

Acquisition of Stationery

  • Assist in the collection of stationery from the stores

A work plan with achievements for the duration of the Internship and learning opportunities will be agreed upon.

Qualifications & Competencies:

  • A degree in social science, library administration or related filed
  • Team player with a  pleasant personality
  • Strong work ethic
  • Excellent communication skills both oral and written
  • Excellent planning and  organization skills
  • Ability to think and work logically and work precisely with attention to detail