Library Administration Intern

Position:         Intern (Library Administration)

Location:        Resource Centre, Directorate of Capacity Building

Duration:        Up to 6 months starting September 2013

Time:              The work will be full time with an expected amount of 37.5hours per week

Position Overview:

Under the direct supervision and guidance of the Library Administrator, the intern will provide hands on learning experience directly related to responsibilities that transfer to skills needed in a full-time position. The opportunity is available to develop, participate and learn roles and functions within the Resource Centre unit, learning from the unit staff members.


The intern will be exposed to a number of responsibilities held by the Library Administrator including:

Customer Relations

  • Providing comprehensive reference and information service to staff and external users
  • Ensuring timely and positive feedback to issues and queries to all users
  • Orientation of library users so as to familiarize them with the resource centre activities

Membership Management;

  • Registration and processing of resource centre users and memberships in the database
  • Providing statistics on membership and usage registered on weekly and monthly basis

Library materials processing

  • Stamping and accessioning of materials
  • Classifying and cataloguing of books,
  • Abstracting and bar-coding

Circulation services;

  • Performing activities related to the receiving and lending of library materials on the automated systems
  • Ensuring that all library materials are sensitized for security purposes
  • Maintaining and updating of loans records to ensure efficiency
  • Working on reminders of any overdue materials
  • Ensuring that books reservations are made as per the users’ requests
  • Shelving and displaying of library materials

Acquisition of Stationery

  • Assist in the collection of stationery from the stores

A work plan with achievements for the duration of the Internship and learning opportunities will be agreed upon.

Qualifications & Competencies:

  • A degree in social science, library administration or related filed
  • Team player with a  pleasant personality
  • Strong work ethic
  • Excellent communication skills both oral and written
  • Excellent planning and  organization skills
  • Ability to think and work logically and work precisely with attention to detail